AI and the Future of Tutoring, 2025 Winter Virtual Conference  

 December 11th (11am-5pm). Day 1

All times are US Eastern and all sessions are 60 minutes and include a Q & A 

Product Demos:  11am-12:15pm - Free

• Sponsors will demonstrate their Tutoring CRMs, Student Assessments, SAT/ACT Testing Engines and more.  
• Member giveaways and incentives announced. 
• Registrants for any session will be invited, so, no need to register for this one. 
• Included

Opening Remarks.  12:15pm, Kevin Organisciak, TPAPT

• The tutoring landscape is undergoing major disruption—from market shifts to the rapid integration of AI into teaching and learning. While the overall market continues to grow, so do the number of tools and strategies being pitched to meet the needs of an evolving generation of learners.  We'll discuss the broad trends and shifts we've seen firsthand 
• Included

Competing for RFPs. 12:30pm,  Marina Grijalva, Mundo Academy

Are you an independent tutor or small tutoring company looking to expand your reach? The education sector offers huge growth potential in the form of school contracts. But, navigating the process of securing contracts can be challenging.  Marina has been successfully competing for RFPs for several years, including a huge win with LA Public schools; she will walk s through her experiences,  observations, and recommendations.  

• In this session, attendees will learn how to prospect, contact, and create relationships as well as review some of the key "needs" schools and CBOs have at this juncture
• Register

The State of Affairs with SAT/ACT.  1:30pm, Rachel Weber, Enhanced Prep

• During this session, we will spend time discussing the test changes within SAT & ACT, analyzing the data from past administrations, and exploring tutoring best practices. This session is designed to be a good fit for all levels of experience and any size organization
• Rachel is both a content maven and a master tutor (over 10,000 student content hours). Rachel's time in commercial test prep with Revolution Prep and The Princeton Review will allow us to compare/contrast pedagogy to that which is provided through "Big Box" test prep      
• Register                                                        

Growing your Business through Partnerships.  2:30pm, Luke Mead, Ehanced Prep.

Partnering with schools and community groups can be a great way to grow your revenue and scale your education business. 

In this sessions we will: 

• Discuss impactful partnerships that will help you grow your business with little to no monetary investment, just time
• Explain whom to contact and what they want to hear to make a switch to your organization
• Luke has been involved with the Operations and Administrative side of test prep & tutoring for over two decades and, make no mistake, he is a master of partnership development. Luke is also an exited founder, and a product innovator in the space. 
• Register

Improving Student Outcomes-Using SAT/ACT Score Report Data Like a Boss.  3:30pm, Robin Satty, STEMsmart

We know practice tests are not just about practice; they provide a wealth of useful data for identifying student strengths and weaknesses, identifying high-leverage areas for growth, and determining the most effective tutoring plan.

We will discuss:

• Collecting data from practice test results
• Identifying patterns in data
• Using data to plan instruction
• Observing trends in data              
• Robin is TPAPT's resident ACT expert 
• Register

How to Use AI in Tutoring without Replacing Yourself. 4:30pm, Jesse Mara & Jam, StudySpaces

AI is reshaping education, but it doesn’t have to replace tutors; it can empower them. In this session, we'll  share how tutors can use AI to automate repetitive work, personalize student learning, and scale their impact without losing the human element that drives real progress.

• We will review practical AI workflows, from auto-generating assignments to analyzing student performance and building personalized study plans that any tutoring business can adopt immediately
• Jam and Jesse are computer nerds who happen to tutor and they have founded a couple of stellar tech-companies and have tons of practical ways to use AI as an augmentation tool rather than a replacement for local tutoring
• Register

 AI and the Future of Tutoring, 2025 Winter Virtual Conference   December 12th (11am-5pm). Day 2

Human Resources:  Your Most Important Product is Still Your Tutors. 11:00am, Kevin Organisciak

Tutoring is still a pretty transient profession and the cost of losing a great colleague is often considered a cost of doing business.  Still, lowing a great team member  is expensive and disruptive. 

Moreover, many great tutors leave for the wrong reasons. We'll discuss the "avoidable" reasons and counter with  hiring stage best practices. 

In this session we will review controllable parts of the recruiting process:

• Recruiting Strategy
• Onboarding Execution
• Retention Planning
• Register

Student Outcomes:  12:00pm, Randee Schneeberg, JETT Prep

This session is a little bit of a retrospective on how  things have changed for local tutoring over the past two decades and, especially, how test prep & tutoring curricula has changed to keep pace in order to maximize tutoring-student outcomes. 

In this session we will cover:

• How tutoring materials have changed over time
• How the student enrollment process has changed over time
• What curricula was and what t has become particularly for SAT/ACT
• Register

How to Set a Pricing Strategy.  1:00pm, Scott Clyburn, North Avenue Education

Ever wondered if you should charge as you go, charge in advance, offer discounts, or pre-paid tutoring packages? Creating a billing and payment policy is critical but many folks aren't sure what to charge and when to charge it.

In this session we will explain how to build a tutoring pricing strategy from someone who tried all of the options!

• We'll cover, setting your  tutoring rates
• Billing policy
• Small-group classes with targeted 1:1 
• Class size caps, bonus add-ons, and upsell paths that improve services.  
• Register                                                                                                                                       

Automating Lesson Based Business Operations with AI:  2:00pm,  AJ Ding, NOTO

Building an Ops workflow by learning about and trying various applications can be a slog but AJ did it for is mother's music school and he's going to talk about that experience and what he learned. 

In this talk, we will:

• Walk through the repetitive operational challenges common in lesson-based businesses: rescheduling, lead tracking, and lesson notes
• From there we will discuss   how AI-powered solutions can address common tasks such as session notes, intelligent scheduling, and smart lead management
• We will include practical integrations with platforms like Fathom, Otter, and Zoom AI that make these automations accessible to any educational or service-based business
• Register

SEO vs. AEO, How to Get Found on Google and ChatGPT.  3:00pm, Joanne Kaminski, Online Tutor Coach

Ever wondered how to use Generative AI Search and how it compares to SEO?  Then this is the perfect session for you!

In this session, you’ll discover:

• The difference between SEO (Search Engine Optimization) and AEO (Answer Engine Optimization)
• How both help parents find and trust you online
• We'll explain some best practices to help optimize your presence on Google and ChatGPT
• You’ll walk away with practical steps to make your website and online presence stand out everywhere parents look
• Register

Panel  Discussion:  4pm - Free  

We'll have a small panel experts ranging from Brick & Mortar superstars to firms that are exclusively online using AI augmentation to serve clients.  

• Rachel Weber, TPAPT Associate Director of Tutor Training
• Jesse Mara, Co-founder, Studyspaces
• AJ Ding, Founder, NOTO
• Joanne Kaminsky, Founder, Online Tutor Coach
• Megan deVries, Founder, BODSAT Prep
• Neill Seltzer, COO, Noodle Pros (Former)
• Marina Grijalva, Founder, Mundo Academy

Most of this will be a Q & A and questions can be submitted in advance.  

• Register

Sponsors 

Learnfully Education

Learnfully is a full service provider to educators requiring EF assessments, EF curricula, and EF academics plans for non-neurotypical students. Our assessments include:  EF + Math, EF + Reading, EF + Standardized Testing,  and leveling programs for K8 Math and Literacy.

Try a Free EF + DSAT Assessment

NOTO

Noto is a modern CRM built for tutoring businesses. It was founded in 2022 by AJ Ding, a former Google and Facebook engineer, who created Noto for his mother, a piano teacher who struggled with managing the back office of her music school. AJ quickly realized there was a major gap in the tutoring and music education world for intuitive, modern software.

Three years later, Noto has grown into a fast-scaling startup serving more than 100 tutoring centers. Based in New York City, the team is made up of young energetic technologists working to bring tutoring software into the modern age. Their goal is to simplify the lives of tutors and business owners with an all-in-one system that’s easy to use and adaptable to any tutoring business.

TPAPT Members Get 3 Months Free

National Tutoring Association

Mento Mind

MentoMind is a revolutionary academic prep platform designed to support students and help tutoring and test prep businesses thrive. MentoMind currently supports SAT, ACT, HSPT, AP and ISEE courses. MentoMind helps tutors attract and engage students through free diagnostic tests, practice questions, full length tests and fun quizzes. With robust white-label capabilities, freemium features, and payment gateway integration, tutors can launch their own branded platform to offer free content and sell digital subscriptions or self-prep programs. By using automated drip emails and parent communication, tutors can nurture a community of students and become their go-to choice the moment students need additional support in the form of full tutoring services. 

Save $500 on SAT/ACT Program White Label 

StudySpaces

Jam Mirzakhalov and Jesse Mara are the co-founders of StudySpaces, an AI-powered assessment platform built for tutoring and test prep.

StudySpaces enables educators to create, assign, and track student work in minutes by transforming PDFs into interactive, auto-graded practice with real-time diagnostics and analytics.

Before founding StudySpaces, they launched Monic.ai, a study tool that grew to over 100,000 students in its first year. Their mission is to help tutoring companies scale personalized learning while reducing prep time and tutor workload.

Get two months free

Testing Timers

Testing Timers creates ACT-approved pacing watches that help students master their timing, reduce test-day anxiety, and boost scores. Trusted by over 100,000 students and hundreds of top tutors and test prep centers, our silent watches are pre-programmed for every section of the ACT — including extended time — and are designed to make pacing simple and stress-free. We offer bulk pricing for educators and are proud to support the tutoring community in raising student outcomes.  

Get a free testing timer for the ACT

Score-Smart Test Scoring

Get a free DSAT & DACT Practice Test PLUS a complimentary admin. account. 

Mundo Academy

Mundo Academy offers district-level high dosage tutoring solutions to schools and community based organizations. 

Get in touch

North Avenue Education

North Avenue is a Portland-based tutoring company specializing in 1-on-1 test preparation, study skills coaching, and academic tutoring for middle school, high school, and college students. We believe every student can be prepared for a vibrant future.

A holistic approach to pedagogy guides our team of accomplished tutors and intuitive support staff to ensure an exceptional experience for every student. Our rigorous programs and proven methods empower students to take charge of their learning, cultivating curiosity and a yearning for knowledge that will last a lifetime.

Get in touch

Enhanced Prep

Before she founded Enhanced Prep, Rachel Mead spent decades as a professional tutor. And before that, Rachel was a high school student witnessing, firsthand, the tremendous impact that a single test score can have on a student’s life. After she saw how effective tutoring was for a close friend who struggled to secure a hard-earned athletic scholarship because of his test scores, Rachel knew that she wanted to remove the barrier that standardized testing poses for many students.

Rachel worked with some of the top test prep and tutoring companies for over 25 years. Throughout that time, schools became more competitive, students needed higher test scores and GPA’s. But the traditional tutoring methods weren’t getting the results they used to. Rachel realized that something was missing from the experience for both students and parents – a tailored, personal approach

Get in touch 

Stem Smart Consulting

STEMsmart was founded by Robin Satty, Ed.D, in 2018 and has developed programs and materials for organizations that range from educational non-profits to elite test preparation companies. Robin brings classroom teaching expertise and researched based pedagogy, to STEM content as well as  research-backed strategies to optimize student learning.

Robin graduated from Brown University with an Sc.B and Sc.M in Biology and began teaching in 2011. She taught Biology, Chemistry, and General Science at the middle school and high school levels. Robin earned her  Ed.D in STEM Education from the University of Pittsburgh.

GradBetter.com